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Meeting Date:
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2/13/2024 - 5:30 PM
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Category:
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Board Policies, Second Reading
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Type:
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Action
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Subject:
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6.15 Consider Approval of the Second Reading and Adopt New Board Policy and Administrative Regulation 3230 Federal Grant Funds
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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New mandated policy and mandated regulation reflect major requirements for the management of federal grant funds contained in the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly called the "Uniform Guidance"), including the mandate to adopt written procedures related to procurement, conflict of interest, cash management, and allowable costs. Policy addresses the board's desire to maintain fiscal integrity and transparency in the use of federal grant funds, key components of the district's financial management system, and the submission of performance reports in accordance with law and the requirements of the awarding agency.
Regulation includes material related to allowable costs, procurement, cash management, audits, and records, including requirements for employees to document "time and effort" spent on grant activities. Regulation also reflects the option to delay implementation of the procurement standards in the Uniform Guidance up to July 1, 2017, provided that the decision is documented in the district's procurement policy.
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Funding:
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Recommendation:
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It is recommended that the Governing Board of Trustees approve the second reading and adopt new Board Policy and Administrative Regulation 3230 Federal Grant Funds.
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Approvals:
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Recommended By:
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Signed By:
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Marc Lacey - Assistant Superintendent, Administrative Services
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Signed By:
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Robin Schreiner - Senior Director, Business Services
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Signed By:
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Jesse M. Najera - Superintendent
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Vote Results:
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| Original Motion | | Member Mark Staggs Moved, Member Brian Boatwright seconded to approve the Original motion 'It is recommended that the Governing Board of Trustees approve the second reading and adopt new Board Policy and Administrative Regulation 3230 Federal Grant Funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 |
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